MINISTRY OF AGRICULTURE
AGRICULTURE SECTOR DEVELOPMENT UNIT (ASDU)
HINTERLAND ENVIRONMENTALLY SUSTAINABLE AGRICULTURAL DEVELOPMENT PROJECT (HESADP)
Applications are invited from suitable qualified Individual Consultants for the following positions.
- Regional Project Coordinator – Regional Sub Office (Region 9)
- Social Inclusion and Gender Specialist – Regional Sub Office (Region 9)
- Regional Field Facilitator – Regional Sub Office (Region 9)
- Procurement Officer – Project Management Unit (Georgetown)
The Terms of Reference and Detailed Job Description for the above-mentioned positions can be viewed at Ministry of Agriculture website www.agriculture.gov.gy and Agriculture Sector Development Unit website: www.asdu.gov.gy .A hard copy can be uplifted in person from the Office of the Permanent Secretary, Ministry of Agriculture, Regent & Vlissengen Road, Bourda Georgetown.
The Consultant will be selected in accordance with the Selection Based on Individual Consultant method set out in the IFAD’s Procurement Hand Book.
Applications comprising a cover letter and detailed Curriculum Vitae, should be emailed to ps.moagy@gmail.com or submitted in person to Office of the Permanent Secretary, Ministry of Agriculture, Regent Street & Vlissengen Road, Bourda, Georgetown with the position applied for clearly marked on the envelope and the project name – Hinterland Environmentally Sustainable Agricultural Development Project no later than March 08, 2019.
Terms of Reference
Regional Project Coordinator
Objective:
The Regional Coordinator is responsible for the effective and timely implementation of the Hinterland Project activities in Region 9.
Characteristics of Appointment:
- Type of Appointment: Individual
- Duration: 1 year, renewable on the basics of performance.
- Place of Work: Hinterland Environmentally Sustainable Agriculture Development Project Office in Lethem, Region 9, Guyana.
- Reporting: The Regional Project Coordinator will report to the Project Manager, and will work closely with the Regional Management Committee of the specific region.
Qualifications:
The Regional Project Coordinator should have:-
- Qualification: University Degree or equivalent Diploma or Certificate or a minimum of six (6) CSEC subjects including English Language.
- General Experience:
- At least three (3) year field experience as a manager or project coordinator or volunteer and/or employee in the public/NGO sector working with developmental programmes that targeted Region 9 at the Communities and/or District level.
- Rural areas grass roots experience working with Amerindian communities is essential.
- At least two (2) years of experience with training and supporting farmers in adopting small scale climate resilient agricultural technologies and developing income generating activities will be an advantage.
- Proven experience with gender equality and social inclusion and knowledge and understanding of Amerindian’s culture is important. Good interpersonal, communication, facilitation, transfer of knowledge and organization skills is essential.
- Consultants may not associate with other consultants or firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.
- Good interpersonal, communication, facilitation, transfer of knowledge and organizational skills are essential.
Position Responsibilities
The Regional Project Coordinator will:
- Provide effective and efficient leadership to the project implementation team at the regional level and ensure achievement of the goals and objectives of the project in a comprehensive and sustainable manner.
- Prepare all regional strategic project planning, management and related documents that are important to overall efficient and effective project implementation.
- Manage the finances of the project in the target region and ensure that all expenditures are in keeping with project objectives and activities.
- Assist the Project Manager with the preparation of bidding documents, terms of reference or MOUs for Project services providers.
- Oversee the performance of the regional office in implementing their direct responsibilities and in supervising field activities.
- Supervise in the region, the implementation of service provider contracts and MOUs, including those with the Financial Institution(s).
- Work closely with the Social Inclusion and Gender Equality Specialist on the implementation of the Project’s strategy in this area.
- Oversee the activities of the Field Facilitators in relation to M&E activities and the recollection of documentation on regional expenditures and documentation related to the implementation of investment Plans by communities or Producers Groups.
- Work closely with the Project Manager and M&E Specialist on monitoring progress on the Project Logical Framework indicators and assessing project delivery and impact.
- Provide input to the quarterly progress and six-monthly reports (on technical, managerial and accounting matters)
- Establish and maintain on behalf of the project excellent relation with all regional project partners such as NAREI, GLDA, NGMC, MOIPA, MOC, MOB, MNRE, FIs, private sector, NGOs and with other agencies sharing the objectives of the project so that synergies can be maximized.
- Respond to all requests by the Project Manager as it relates to management and implementation of HINTERLAND PROJECT in specific region.
- Participate as a resource person for the technical components of the project where management lessons from the project itself can be beneficial to stakeholders.
- Represent the project at the regional level, especially its social goals in all direct activities of the project and in forums where the project is participating or its results are being featured.
Compensation Package
The contract will be for one-year duration but is subject to annual renewal. The compensation package is negotiable but cannot exceed specific scales currently in places for projects funded by IFAD.
Terms of Reference
Social Inclusion and Gender Equality Specialist
Objective
The Specialist is to be responsible for the effective and timely implementation of the HINTERLAND PROJECT´s social inclusion and gender equality strategy in Regions 9.
Characteristics of the Appointment
Type of Appointment: Individual
- Place of Work: Hinterland Environmentally Sustainable Agriculture Development Project Office, Lethem, Region 9, Guyana.
- Duration: 1 year, renewable on the basis of performance.
- Reporting: The Specialist will report to the Project Manager, and will work closely with both Regional Project Coordinator, other PMU staff, and service providers.
Qualifications:
The Specialist should have:
- University Degree, preferably in social studies and/or Diploma in social studies
General Experience:
- At least three (3) years of experience with gender mainstreaming in rural development projects (experience with working in hinterland regions is preferable)
- At least 2 years of experience in working with indigenous villages or communities;
- Experience in working with rural youth is an advantage
- Rural area grass roots experience
- Demonstrate evidence of being an excellent communicator;
- Experience with writing of technical and progress reports
Position Responsibilities
The Specialist will:
- Provide technical support in order to strengthen the PMU staff´s, project partners´ and service providers´ understanding of gender equality, youth participation and how to work in the cultural context of the different indigenous tribes.
- Provide staff, partners and service providers with tools to mainstream gender equality and social inclusion in their work and field activities.
- Provide support to service providers in charge of facilitating the mapping and investment planning process with village and community members and producers’ groups. Specifically, ensuring that women and men, as well as male and female youth can participate fully in this process.
- Provide support to service providers in charge of coaching business plan implementation, specifically ensuring gender equality as part of the strengthening of producer’s groups and that women and men, as well as male and female youth can participate fully in business coaching and the foreseen benefits from business development.
- Assist the two Regional Project Coordinators in their responsibility for the mainstreaming of social inclusion and gender equity in project implementation and ensuring that the target group is reached as foreseen and defined in the project design documents and Log frame.
The Specialist will assist with:
- Coordination and successful implementation (through service providers and/or strategic alliances) of the following programmes:
- Vocational and Technical Skills Training.
- Life skills Training.
- Leadership training.
- Subscribing and monitoring of the implementation of MOUs with specialized organizations to address social problems in regions 1 and 9 as they are key for the Project to successfully reach its expected outcomes and objectives.
- Supervision and orientation of service providers to ensure that social inclusion and gender equality is mainstreamed in their activities and reporting.
- Assist representatives from beneficiaries (male, female and youth representative) in the National Steering Committee and Regional Management Committees in understanding their role (rights and responsibilities) and assist them in overcoming obstacles to participate fully in these bodies.
- Support service providers in developing adequate and understandable for specific audiences (indigenous peoples, women, and youth) awareness raising and training methods and materials in different topics: nutrition, participatory mapping, investment planning, natural resource management, climate change adaptation, organization of producer’s groups, business coaching, amongst others.
- Work with the M&E Specialist and Field Facilitators to ensure that monitoring and evaluation will use disaggregated data (sex, age, ethnicity-tribes), and analysis and reporting include sections on gender equity and outreach to the target group.
- Support the PMU in developing gender specific criteria for the selection of investment plans.
- Support the PMU in the fine tuning of the Project Implementation Manual in that gender equity and youth participation is reflected in the relevant sections.
- Compensation Package
The contract will be for one-year duration but is subject to annual renewal. The compensation package is negotiable but cannot exceed specific scales currently in place for projects funded by IFAD.
Terms of Reference
Field Facilitator
Regional Officer, Region 9
Objective:
The Field Facilitator is to be responsible for the support, effective and timely implementation of the Hinterland Project’s field supervision work, collecting field data and assist in monitoring field activities in Regions 9.
Characteristics of the Appointment
- Type of Appointment: Individual
- Duration: 1 year, renewable on the basis of performance.
- Place of Work: Hinterland Environmentally Sustainable Agriculture Development Project Office, Lethem, Region 9, Guyana.
- Reporting: The Facilitator will report to the Project Manager, and will work closely with both Regional Project Coordinators, other PMU staff, and service providers.
- Qualification: Diploma or equivalent Certificate of six (6) CSEC subjects including English Language.
General Experience:
- At least one (1) year of field experience as a facilitator working as a volunteer and/or employee in the public/NGO sector with developmental programmes implemented in Region 9 at the communities and/or at the District and/or Regional level.
- Rural areas grass roots experience working with Amerindian communities is essential
- Must be familiar and have experience with project implementation, particularly with indigenous groups.
- Rural areas grassroots experience, with knowledge and understanding of indigenous populations’ culture is essential
- Previous experience with gender equality, ideally in a project/programme framework
- Good interpersonal, facilitation, organizational, communication and knowledge transfer (using print and/or other media) skills are essential
- Functional in Computer Software (Word, Excel, etc.) is essential
Position Responsibilities
The Field Facilitator will:
Assist with the M&E Specialist in the overall M&E and knowledge management tasks and will also provide support to the project administration and account staff in the following-up to timely submission of proof of purchase and payment regarding expenditures from local services providers in the regions. Specifically, he/she will:
- Assist with the timely collection of quotes, bills, receipts, proof of purchase and payment regarding expenditures from local service providers in the regions, technical and financial reports from communities or producers’ groups in order to facilitate timely disbursements in scope of investment plans.
- Be directly responsible for the timely collection of reliable data required for measuring the LF indicators; while using disaggregated data will allow monitoring the targeting strategy and the mainstreaming of vulnerable groups (sex, age groups, tribes) and inputs into database;
- Follow-up with service providers in the regions (including the Financial Institution (s)), in order to ensure they provide the Project Management Unit with the required data, reliable and timely;
- Provide training to rural and indigenous communities and producers groups in the use of participatory monitoring and evaluation tools developed by the M&E Specialist;
- Assist with the coordination and implementation of the annual Regional Evaluation and Planning Workshops, ensure recording of results for use in next year’s AWPB;
- Assist with development of evidence-based knowledge products;
- Assist PMU staff and project beneficiaries from indigenous and rural communities and producers’ groups in developing the writing of short development (success) stories;
- Assist with the setting up and regular meetings of thematic networks in the Region that would lead to capturing knowledge; and
- Assist with the development of short videos and radio programmes (as alternative for beneficiaries to written communication).
Compensation Package
The contract will be for one-year duration but is subject to annual renewal. The compensation package is negotiable but cannot exceed specific scales currently in place for projects funded by IFAD.
Terms of Reference:
Procurement Officer
Main Purpose of the Job
The objective of the appointment is to effectively manage the procurement processes of works, goods and services required for the implementation of the Project in accordance with the IFAD and GOG’s established procurement procedures, laws and regulations.
Characteristics of the Appointment:
Type of Appointment: Individual
Duration: 1 year, renewable on the basis of performance.
Place of work: Agriculture Sector Development Unit [ASDU], Ministry of Agriculture, Georgetown, Guyana.
Reporting: The Procurement Officer will report directly to the Project Manager and work closely with the Procurement Officer of the ASDU.
Qualifications:
The Procurement Officer should have:
- A Bachelor’s Degree in Management Studies, Engineering or Procurement Management or other related field from a recognized university
- Computer competence in software packages: Microsoft Word, Excel and Project Management
- Familiarity with Donors, and in particular IFAD procedures, is desirable but not necessary
- Knowledge of IFAD, GOG and other lending agencies procurement policies is desirable but not necessary
- Excellent written, oral and interpersonal skills
- Position Responsibilities
The Procurement Officer will:
- Prepare and submit in a timely manner the annual procurement plans of the Hinterland Project in accordance with its Annual Operating Plans.
- Plan, supervise and coordinate procurement activities of the Hinterland Project for goods and services.
- Examine relevant documents and liaise with suppliers to verify and develop specifications of purchase requests to determine the need for purchases.
- Consult price lists and catalogs and communicate with possible suppliers to obtain information on prices and services available, quality and availability of products and compare data to determine the best suppliers.
- Advise the Project Manger and Regional Project Coordinator of inherent contractual rights and obligations and valuates contract performance for compliance.
- Prepare and evaluate bidding documents and associated contracts, in accordance with the IFAD’s, GOG’s established procurement procedures, laws and regulations.
- Draw up tender lists based on projected requirements and study bids, comparing prices and specifications.
- Arrange for the Selection Committee to review tenders and prepare relevant paper work.
- Complete and forward Purchase Orders or Contracts to Suppliers or Consultants; negotiate and follow-up as required with respect to delivery of goods and services.
- Maintain records and support documents that are necessary to account for all purchases and distribution of goods and services related to the implementation of the Project.
- Arbitrate claims or complaints occurring during performance of Contracts.
- Undertake any other duties and responsibilities that may, from time to time, be reasonably requested by the Project Manager of the Hinterland Project.
- Compensation Package
The contract will be for one-year duration but is subject to annual renewal. The compensation package is negotiable but cannot exceed specific scales currently in place for projects funded by IFAD.
